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by Alan Carson, Carson Dunlop
Home inspection reports are a necessary evil that does not soon go away. The goal is to find a way to quickly write reports to enjoy customers in protecting customers. The better the system, the easier you will be able to achieve this goal.After 27 years of experience, we asked many customers and house inspectors and after we have made possible the most mistakes, we finally found reporting with which we can all achieve these goals.
Regardless of what reported tool that you use, here are some important suggestions to effectively shape and protect your reports for customers.
1. Do not use technical jargon without explanation or illustration. Header, beams, traverse, swale, ladder, heat exchanger and polarity are all examples of words that means very little for most people without further description.
2. We recommend the use of satisfactory, acceptable, reasonable, functional, etc. In many situations, you do not know if something is satisfactory under all conditions. (And most of the mistakes and omissions insurance experts hate these conditions as they cause problems for inspectors and their insurers.) Many defects show up only under certain scenarios. Bathing houses must not leak until someone in the shower stands and water deflects against the walls. It is better to stay quiet if no defects are noted or if they are forced to comment on any article they inspect, say that no shortcomings were observed during the inspection. "
3. treasures not. If you do not know, find out someone who knows or recommends that the customer finds out.
4. do not jump conclusions. Report what you see, and if you speculate about the cause or effect, tell it. "We noticed extensive water damage to the meager and outdoor railway. While it could not be checked, the underlying structure can be damaged."
5. Be definitely if you know why you can not be final if necessary. "We could not tell if there is damage behind the wall as there is no access to this area." Use the words possible and suspects sparingly.
6. Set a limit, how often you recommend another rating from a specialist in a report. If you use it with 50 percent of the problems you identified, readers may see a pattern and may ask their competence.
7. Use industrial standards to set their scope of work. Instead of writing, "we do not test the alarm system", write: "A professional home inspection does not contain a test of the alarm system."
8. Professional Restrictions Material and clearly recorded in a separate section of the report. Do not mix any restrictions, defects, descriptions and maintenance peaks.
9. be consistent. Do not go to a big depth on a single topic just because you know more about it. Customers and judges do not understand why they have not gone in each area of ??the house in the same depth.
10. Check your spelling. Customers can assume that if your English is sloppy, so their inspection is.
Here are three "bonus" pips - 13 in all.
11. Write what you say and say what you write. There is an temptation to just go if you describe a problem on the spot, especially if a seller and real estate agents are nearby. There is also an temptation to get hard in the report to protect yourself. The frustrated all, is a bad customer service and is bad for your company.
12. include impact. Do not make the customer, do not ask: "What?"
13. Remove Code References.Nobody knows all codes. Codes have different effective data. You will receive as a code inspector and accept additional adhesion. Just describe the condition and the implication. "The short railing is dangerous because people do not prevent it from falling from the balcony."
About the author
Alan Carson is a past president of Ashi, a client in Carson Dunlop, authors of the home reference book, the Ashi @ home training program, the illustrated at home, and Horizon , a unique web-based reporting system. For more information, see definitionessays.com. You can reach Alan directly to definitionessays.com.
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